Data Subject Access Request Form

To make a request for the personal data Fife Centre for Equalities holds on you please download and complete this form: FCE Data Subject Access Request Form.

You can also use this form if you are requesting access to personal data on behalf of someone else. In that case, we will need you to confirm you have that person’s authority to ask for access to their data.

If you have any questions about this form or your request, please contact Nina Munday, Manager to discuss it further.

*Note: If you use a word processor that does not open DOCX files, you can instead copy and paste the text below.

 

Subject Access Request: Guidance Notes

Please read  this section thoroughly before completing and submitting the form.

Which sections should I complete?

Sections 1, 2, 3 and 7 should be completed by all applicants submitting a Subject Access Request form.

Additionally, Sections 4, 5 and 6 should be completed if the application form is being submitted by a representative acting on behalf of the data subject to whom the Subject Access Request form applies.

How should I submit the form?

This form is contained within an MS Word document, which you can download to your computer, edit, save, and then send to us by email attachment at info@centreforequalities.org.uk

Alternatively, you can download the form to your computer, print it out, fill it in by hand (please use black ink) and post it to us at:

Fife Centre for Equalities

New Volunteer House

16 East Fergus Place

Kirkcaldy

KY1 1XT

 

How long will it take until I receive my data?

Fife Centre for Equalities will approve all Subject Access Request applications once we have established that sufficient information and proof of identity have been provided. Once this process is complete, you will receive your personal data records within twenty-eight days of the approval of your application.

In order to comply with data protection legislation regarding the safeguarding of personal data, regretfully Fife Centre for Equalities must reject all applications that do not contain adequate proof of identity.

If you require any further assistance with your application please contact us by email at info@centreforequalities.org.uk or by telephone on 01592 645310.

 

Subject Access Request Form

Section 1: Applicant Details

Title (please tick one) Mr☐     Mrs☐     Miss☐     Ms☐     Title:
Forename(s)  
Surname  
Other name(s) known by  
Email address  
Organisation  
Occupation or Role  

 

Section 2: Proof of the Applicant’s Identity

Please attach a photocopy of ONE of the items from below and check the relevant box to indicate which proof of identity you have chosen to supply.

Photocopy of passport/travel document
Photocopy of photo driving licence
Photocopy of Foreign National identity card
Photocopy of birth certificate (child under 16)
Photocopy of Court Order(s) (child under 16)
   

 

Additionally, please attach an original copy of ONE of the items listed in the table below and check the relevant box to indicate which document you have chosen to supply. Any original documents you send to us will be returned by first-class post.

Utility bill sent to your home address
Bank statement or building society book
   

 

Section 3: Details of Information Required

Please use this text box to provide us with further information about the data you are requesting from us. If necessary, please use and attach extra sheets.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

Section 4: Representative Details

If you are completing this form as a legally designated representative of the data subject to whom this Subject Access Request applies, please enter your details in the table below.

Title (please tick one) Mr☐     Mrs☐     Miss☐     Ms☐     Title:
Forename(s)  
Surname  
Other name(s) known by  
Email address  
Organisation  
Occupation or Role  

 

 

 

 

Section 5: Proof of the Representative’s Identity

If you are completing this form as a legally designated representative of the data subject to whom this Subject Access Request applies, please attach a photocopy of ONE of the items from below and check the relevant box to indicate which proof of identity you have chosen to supply.

Photocopy of passport/travel document
Photocopy of photo driving licence
Photocopy of Foreign National identity card
Photocopy of birth certificate (child under 16)
Photocopy of Court Order(s) (child under 16)
Photocopy of Power of Attorney or Guardianship documentation (if applying as a representative on behalf of the data subject)
   

 

Additionally, please attach an original copy of ONE of the items listed in the table below and check the relevant box to indicate which document you have chosen to supply. Any original documents you send to us will be returned by first-class post.

Utility bill sent to your home address
Bank statement or building society book
   

 

Section 6: Authority to Release Information to a Representative

Fife Centre for Equalities cannot release data to a representative unless we receive confirmation that the representative has obtained the authority of the data subject. Please provide the data subject and representative’s signatures below, or attach a separate note of authority if this is not possible. This must be an original signature – not a photocopy.

If you are signing as the legal guardian of a child under 12, please also attach proof of legal guardianship.

I hereby give my authority for the representative named in Section 4 of this form to make a Subject Access Request on my behalf.
Signature of Applicant: Date:
Signature of Representative: Date:

 

Section 7: Declaration

I declare that the information I have supplied in this Subject Access Request Form is correct, and that I am the data subject to which this information applies (or a legally designated representative acting on their behalf). I understand that Fife Centre for Equalities may need to request further information from me or my representative in order to carry out this Data Subject Access Request.

Signature of Applicant: Date:
Signature of Representative: Date: